How to Create a More Successful Workspace

Have you ever thought about success as a method of steps you have to take to get from point A to point B? To get to where you want to be, you have to work for it and move away from where you were to where you are. Google defines success as this: “The accomplishment of an aim or purpose; the attainment of popularity or profit; a person or thing that achieves desired aims or attains prosperity.”

The above definition describes the cornerstones of what all companies want. Without success, you wouldn’t have the keys to the business you’ve put your heart and soul into. So how do you reach your desired level of success and stay there? Most businesses probably have their own list of steps, but, whatever they are, I’m sure organization is on the top of it!

Eliminating anything that doesn’t add value to your company is a good starting point for creating a lean, organized workplace. Getting rid of the seven deadly wastes is a good idea, too.

We’re visual beings, it’s in our DNA. We need to see things laid out in front of us to organize the chaos. Along with establishing a sense of structure and order, an organized work environment helps us see the bigger picture without sifting through the noise and the clutter.

Organization is a key component of productivity

When unnecessary clutter (all clutter is unnecessary, actually) accumulates our attention and we’re not performing at 100 percent.

Most project managers are familiar with the Italian economist, Pareto’s Principle called the 80/20 Rule. The 80/20 Rule means that in any situation, 20 percent of the inputs or activities are responsible for 80 percent of the outcomes or results. This rule is useful in analyzing efforts in the workplace, such as does it take you 80 percent of the time to find the tools you need to finish 20 percent of the work?

Start by getting your greatest assets—your employees—involved.  Sometimes breaking bad habits is challenging but if you promote organization through creating a positive culture in your workplace, it will happen. Think of the, “if you build it, they will come,” analogy. If you start a positive culture in your workplace, your employees will be more open to change – including serious organization!

Management is always looking for ways to change their company’s work culture for the better. When your workers feel safe, they feel valued, have better attitudes, and are more likely to welcome change. By creating a positive culture you will improve communication and make your workers feel empowered to make decisions that keep the ‘stuff’ they use in the workplace organized.

What are the most effective ways to get organized?

Keep everything you need within arm’s reach. Take a thorough inventory of everything you use on a regular basis to complete your work and keep these items in your workspace. When you can quickly find the tools you need, when you need them, you will maximize productivity and make organization easier for all.

Visual displays that keep your tools and equipment together provide an ideal way to keep everything organized and readily available when you need them.

Eliminate non-essentials. Clutter is a distraction and can cause health issues, too. Some studies say clutter has a negative effect on your emotions, mental level, and physical health. When you get rid of clutter, your workspace is more functional and you can focus more on your tasks.

Any tool or equipment that is used once a week should be kept within the work area. Anything that’s used less frequently should be stored in a distant location.

Display visuals of what needs to be in the area to encourage continued employee engagement.

Here are a few tool control products that will help you reach your goal of a successfully organized workspace.

  • Foam Tool Organizers: Keep tools organized and accounted for at all times. With Foam Tool Organizers you can eliminate FOD (foreign object damage) and ensure the tools you need are always placed into their exact cut-out location after every use.
  • Tool Shadow Boards:With Tool Shadow Boards you can visually see all the items you use on a regular basis in a neat and organized way. When you can easily identify the location of your tools, you can quickly see if a tool is being used, which will significantly cut-down on downtime searching for misplaced tools.
  • Cleaning Station Tool Shadow Board: With Cleaning Station Tool Shadow Boards you can color-coordinate the tools and boards that are used throughout your facility for general maintenance organization. For example, you wouldn’t want to use the same tools on the production floor and front office. Keep the tools separate with color-coded cleaning stations.

Once your workers can visualize organization methods, your workplace will become more efficient and successful!

Now, let’s get back to setting in order!

The 5S Store is always here to help you along the way!

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